Saskatchewan Wedding Guide: Planning The Order Of Events On Your Special Day

Posted in Event Services

Saskatchewan Wedding Guide: Planning The Order Of Events On Your Special Day

Are you ready to embark on the journey of planning your dream wedding in Saskatchewan? Like a skilled conductor orchestrating a symphony, you have the power to create a harmonious and unforgettable day filled with love and joy. 

In this comprehensive guide, we will walk you through the intricate steps of planning the order of events on your special day. From crafting a meticulously detailed timeline that ensures everything runs smoothly, to selecting the perfect vendors who will bring your vision to life, we have got you covered. We will help you navigate through choosing the ideal ceremony venue and time, as well as determining the order of processional and recessional that reflects your unique style.

But it doesn't stop there - we'll also guide you in planning an engaging reception program, incorporating meaningful family traditions or rituals, and ensuring smooth communication with your wedding party and guests. 

And because surprises can happen even on the most well-planned days, we'll show you how to prepare for unexpected situations and have a backup plan at hand. 

So let's dive in together and create an extraordinary celebration that truly belongs to you!

Creating a Timeline for the Day

Now it's time for you to create a timeline for your special day - let's make sure every moment is perfectly planned! Day of coordination is crucial in ensuring that everything runs smoothly on your wedding day.

Start by considering the timing of each event and how long they will take. This will help you allocate the right amount of time for each activity and avoid any unnecessary delays.

Begin with the ceremony. Determine what time you want it to start and work backward from there. Consider factors such as travel time, hair and makeup, getting dressed, and any pre-ceremony photoshoots. Allow ample time for each step to ensure a stress-free experience.

Next, move on to the reception. Think about when you want guests to arrive and factor in a cocktail hour or any other pre-reception activities. Consider how long the dinner service will take and plan accordingly. Don't forget to include time for speeches, cake cutting, first dances, and other traditional moments.

Managing logistics is key throughout the day. Coordinate with vendors to ensure they know where to be at specific times. Communicate with your bridal party so everyone knows their roles and responsibilities. Keep a detailed checklist handy to stay organized.

By creating a well-thought-out timeline, you'll be able to manage all aspects of your wedding day effectively while keeping stress at bay. Your attention to detail will ensure that every moment is perfectly planned and executed flawlessly!

Pre-Wedding Activities The Morning Of

Before the ceremony begins, it's essential to consider the pre-wedding activities that will set the tone for the rest of your memorable day. The morning of your wedding is a time filled with excitement and anticipation. It's a time for you and your bridal party to come together and get ready for the big moment. Here is a table outlining some morning activities that can help make your special day even more enjoyable:

Time: Activity: Description:
8:00 AM Hair and Makeup Schedule appointments for you and your bridal party
9:30 AM Breakfast Start the day off right with a nutritious and energizing meal
10:30 AM Getting Dressed Your bridesmaids will help you into your beautiful wedding dress
11:00 AM Photography Videography Session First Look Capture precious moments before heading to the ceremony
12:00 PM Relaxation Time Take a moment to relax, breathe, and enjoy this special day

During these morning activities, it's important to create an environment that fosters love, support, and joy. Play some soft music in the background or have some light snacks available for everyone. Encourage laughter and positivity as you prepare for one of the most significant moments of your life. Remember, this is not just about getting ready physically; it's also about preparing emotionally and mentally. Take this time to connect with your loved ones, express gratitude, and soak in every precious moment before walking down the aisle.

Selecting and Coordinating Vendors

As you dive into the process of selecting and coordinating vendors, it's crucial to remember that teamwork makes the dream work. Coordinating vendors is an essential part of wedding planning, and with careful consideration and organization, you can ensure that your special day runs smoothly. Here are four key steps to help you navigate through the vendor selection process:

  1. Research and gather information: Start by researching different vendors in your area that offer the services you need. Look for reviews, portfolios, and examples of their previous work to get a sense of their style and quality.
  2. Set up meetings: Once you have a list of potential vendors, reach out to them to set up meetings or consultations. This will give you an opportunity to discuss your vision for the wedding and see if they align with your ideas.
  3. Compare quotes and packages: After meeting with different vendors, ask for detailed quotes and packages that outline everything included in their services. Take the time to compare these offerings carefully before making any decisions. Remember price isn't everything, ensure to see the value of what your vendors are providing. Experience, Equipment Required, Demand, Staff, and the Number of Guests all go into the wedding vendor's pricing models.
  4. Communication is key: Throughout the entire process, keep open lines of communication with your chosen vendors. Regularly check in, provide updates on any changes or requests, and make sure everyone is on the same page.

Coordinating vendors may seem overwhelming at first but staying organized and following these steps will streamline the process, ensuring that everything comes together beautifully on your special day!

Choosing Your Ceremony Venue and Time

Choosing the perfect ceremony venue and time is an exciting decision that sets the tone for your dream wedding. When it comes to venue selection, there are a few key factors to consider.

First, think about the style and atmosphere you want to create for your special day. Do you envision saying 'I do' in a romantic garden or in a grand ballroom? Consider also the size of your guest list and ensure that the venue can comfortably accommodate everyone.

Time constraints are another important aspect to keep in mind when selecting your ceremony venue. Check with potential venues about any restrictions or regulations regarding event timing. Some venues may have specific time slots available, while others may allow more flexibility.

One major consideration is whether you prefer an outdoor or indoor ceremony. Outdoor ceremonies offer natural beauty and can provide a stunning backdrop for exchanging vows. However, they are more dependent on weather conditions and may require a backup plan in case of rain or extreme heat.

On the other hand, indoor ceremonies provide more control over the environment and can be held regardless of weather conditions. They also offer additional amenities such as air conditioning or heating systems.

Overall, choosing your ceremony venue and time requires careful thought and consideration. By taking into account venue selection, time constraints, and deciding between outdoor versus indoor options, you can create a memorable setting for your special day that reflects your unique style and vision.

Pro Tip: If booking an indoor Wedding Venue without air conditioning from June through August in Saskatchewan. Skip the indoors and rent a large event tent. Your guests will still be hot but at least they can feel the Saskatchewan wind blowing. On a +30 C. day inside a venue with no air conditioning and poor ventilation, the temperature can reach as high as +40 C. once everybody is inside. If your guests aren't comfortable, they aren't going to want to party all night. They will quietly sneak away for the evening to escape the sauna. 

Determining the Order of Processional and Recessional

Determining the order of the processional and recessional is crucial in planning a wedding ceremony. It sets the tone for the entrance and exit of loved ones. According to a survey, 78% of couples choose to have their parents walk down the aisle before the bridal party. Here are three key elements to consider:

  1. Bridal Party: Traditionally, the bridesmaids and groomsmen lead the processional, followed by the maid/matron of honor and best man. However, you can mix things up by having them enter in pairs or even individually.
  2. Parents: Many couples opt for having their parents walk down the aisle before the bridal party. This honors and acknowledges their importance in your lives.
  3. Officiant: The officiant usually enters last before the bride's grand entrance. They play a vital role in guiding and conducting the ceremony, so it's essential to determine where they fit into the processional order.

When planning the recessional, traditionally, it begins with the newlyweds walking back up the aisle together, followed by their wedding party. 

However, feel free to get creative with this too! You could have everyone dance back up or even have a surprise element like C02 Jets.

By carefully considering these aspects and incorporating personal touches, you can create an unforgettable wedding ceremony layout that reflects your unique love story while making everyone feel included and cherished on your special day.

Ensure the Start of Dinner Works With all Wedding Day Events

Ensure your dinner start time aligns seamlessly with all the exciting events of your big day to keep the celebration flowing smoothly. When planning your wedding reception, event coordination is key. You want everything to run like clockwork, allowing you and your guests to fully enjoy every moment of this special occasion.

Start by determining the length of time you would like for a cocktail hour. This will give you an idea of when dinner should begin. Keep in mind that cocktail hour usually lasts around an hour, allowing ample time for guests to mingle and enjoy drinks and appetizers before being seated for the main meal.

Next, consider any additional events or activities that are planned during the reception. For example, if you have any speeches before the meal or special performances scheduled, make sure to factor in enough time for these before dinner starts.

It's also important to communicate with your caterer or venue about their recommended timeline for serving the meal. They can provide guidance on how long it takes to serve each course and ensure that everything is served at its optimal temperature.

By carefully coordinating all these elements, you can ensure that your dinner start time fits seamlessly into the flow of events on your wedding day. This attention to detail will create a cohesive and enjoyable experience for everyone involved, leaving lasting memories of a perfectly orchestrated celebration.

Planning the Reception Program

To make your reception truly memorable, let's dive into planning the program and create a seamless flow of events for you and your guests to enjoy. The reception program sets the tone for the entire evening, so it's essential to plan it carefully. 

Start by considering the overall theme and ambiance you want to create with your reception decor. Whether you envision an elegant and romantic setting or a fun and festive atmosphere, make sure your decorations align with your vision.

Next, let's talk about choosing the menu. Food is a significant part of any wedding celebration, so it's important to select dishes that will please both you and your guests. Consider offering a variety of options to accommodate different dietary preferences and restrictions. A plated dinner or buffet-style service are popular choices, but don't be afraid to get creative with food stations or interactive food displays.

Speeches, who doesn't love wedding speeches? Traditionally this is the order of toasts, but there is no set rule. Do whatever you want, it's your special day!

  1. Best Man - Best Woman
  2. Maid of Honour - Man of Honour
  3. Parents A
  4. Parents B
  5. Anyone else who is important to you
  6. The Newlyweds

As for entertainment, think beyond just hiring a DJ or band. Consider incorporating unique elements that will keep your guests entertained throughout the evening. You could hire a photo booth to capture special moments in real-time or DJ music games for some friendly competition.

By planning the reception program with attention to detail, organizing entertainment that suits your style, and choosing a menu that satisfies everyone's taste buds, you'll create an unforgettable experience for both you and your guests on your special day.

Incorporating Special Family Traditions or Rituals

Incorporating special family traditions or rituals can add a meaningful touch to your reception program, making it a truly memorable experience for both you and your loved ones. Family traditions hold a special place in our hearts and can create a sense of belonging and unity among relatives. By incorporating customs that have been passed down through generations, you are honoring your heritage while also creating new memories with your spouse.

When planning your reception program, consider the various family traditions that you could include. This could be as simple as having a traditional dance that has been performed by your ancestors at weddings for years. You could also incorporate cultural rituals such as a tea ceremony or the breaking of glass, depending on your background.

To make these traditions even more special, get creative with how you present them. For example, if there is a specific song or dance associated with the tradition, consider hiring professional performers to showcase it during the reception. This will not only entertain your guests but also educate them about your family's heritage.

Incorporating family traditions and cultural rituals into your reception program will not only make it unique but also create an atmosphere of love and unity. Your loved ones will appreciate the effort put into honoring these customs and feel connected to their own roots as well.

So go ahead and embrace those family traditions – they will surely add an extra layer of joy to your special day!

Ensuring Smooth Communication with the Wedding Party and Guests

Communication is key when it comes to keeping your wedding party and guests informed and organized throughout the planning process. To ensure smooth communication, consider these tips:

  1. Wedding Invitations: Start by sending out beautiful and personalized wedding invitations that reflect your unique style as a couple. Include all the necessary details such as date, time, venue, and dress code. You can also add a personal touch by including a heartfelt message or a photo of you and your partner.
  2. RSVP Management: Keep track of your guest list by using online RSVP platforms or traditional RSVP cards. Make sure to set a deadline for RSVPs so you have enough time to finalize arrangements such as seating and catering.
  3. Seating Arrangements: Create an organized seating plan that takes into consideration any special requests or preferences from your guests. Communicate with them in advance to find out if they have any dietary restrictions or if they would like to be seated with specific people.
  4. Regular Updates: Stay in touch with your wedding party and guests through regular updates via email or social media. Share important information such as transportation details, accommodation options, and any changes in schedule.

By ensuring smooth communication throughout the planning process, you can create a sense of belonging for both your wedding party and guests, making them feel involved every step of the way.

Preparing for Unexpected Situations and Having a Backup Plan

Now that you have established smooth communication with your wedding party and guests, it's time to shift your focus toward preparing for unexpected situations and having a backup plan. While it may not be the most exciting part of wedding planning, being prepared for emergencies is crucial to ensure that your special day goes as smoothly as possible.

One of the first steps in preparing for unexpected situations is creating contingency plans. Think about potential issues that could arise, such as bad weather, vendor cancellations, or transportation problems. Identify alternative options and make sure everyone involved is aware of them. This will help alleviate any stress or confusion if something does go awry.

Another important aspect of handling unexpected situations is having a point person designated to handle any emergencies on the day of the wedding. This person should be someone you trust and who has good problem-solving skills. They can act as a liaison between you and your vendors or guests, making quick decisions when needed.

Remember to communicate your backup plan to all relevant parties so they know what to do in case of an emergency. 

By being proactive and prepared, you can minimize the impact of unforeseen circumstances on your special day and ensure a seamless celebration filled with joy and love.

Frequently Asked Questions

How do I choose the perfect wedding dress?

Finding the perfect wedding dress is an exciting but sometimes overwhelming task. Start by exploring different wedding dress styles, such as ballgown, mermaid, or A-line.

Consider your body type and personal style when finding the right fit. Don't forget about budget-friendly options like sample sales or renting a dress.

Remember, your wedding dress should make you feel beautiful and confident on your special day. With careful consideration and creativity, you'll find the dress that makes you belong in every moment of your wedding celebration.

What is the average cost of a wedding in Saskatchewan?

The average cost of a wedding in Saskatchewan can vary depending on your wedding budget and the level of extravagance you desire. Wedding expenses typically include venue, catering, decorations, attire, photography, and entertainment.

To give you a general idea of the wedding cost breakdown, here are some estimates: venue (30%), catering (25%), decorations (10%), attire (10%), photography (10%), and entertainment (15%).

By planning ahead and being mindful of your expenses, you can create a beautiful wedding that fits within your budget.

How do I create a seating plan for the reception?

Creating a seating plan for the reception can be a daunting task, but it is an important aspect of ensuring your guests have an enjoyable experience. Here are three discussion ideas to help you navigate this process.

Firstly, consider tips for accommodating dietary restrictions and preferences, such as offering vegetarian or gluten-free options.

Secondly, strategize how to seat divorced or separated parents sensitively, perhaps by assigning separate tables or seating them with supportive family members.

Lastly, find ways to incorporate a mix of different social groups and ensure everyone feels comfortable, like arranging seating based on common interests or hobbies.

Can I have a religious ceremony if I'm not a member of a church?

You don't need to be a member of a church to have a beautiful and meaningful religious ceremony.

Interfaith ceremonies can take place in non-traditional wedding venues, allowing you to create a unique and personal experience.

Incorporating cultural traditions can add depth and richness to your ceremony, making it even more special.

Whether it's blending different faiths or honoring your heritage, there are endless possibilities for creating a ceremony that truly reflects who you are as a couple.

What are some unique wedding favor ideas?

Looking for unique wedding favor ideas? Consider a photo booth. Friendly and personalized favor keepsakes and you also receive digital copies of all the photo booth sessions.

Personalized keepsakes, such as photo booth prints, plus digital images for your guests to save forever. Add a special touch with prints and serve as a lasting reminder of your special day. Create a fabulous wedding guestbook with a photo booth.

These creative options will leave your guests feeling appreciated and cherished, making them feel like they truly belong on your special day.


Congratulations on successfully planning the order of events for your special day in Saskatchewan! You've created a detailed timeline, selected vendors, and coordinated the ceremony and reception program.

By incorporating special family traditions or rituals, you've added a touch of sentimentality to the occasion.

Remember to stay in constant communication with your wedding party and guests to ensure smooth operations.

Don't forget to prepare for any unexpected situations by having a backup plan in place.

Now, let the magic unfold as you embark on this beautiful journey together, like two souls dancing under the prairie sky.