Recently Engaged? 8 Wedding Vendors to Lock In Fast

Posted in Event Services

Recently Engaged? 8 Wedding Vendors to Lock In Fast

Are you ready to embark on the beautiful journey of marriage? Congratulations! We know that planning a wedding can be overwhelming, but fear not - we're here to help. In this article, we'll guide you through the process of locking in 8 essential wedding vendors fast. From finding the perfect venue to capturing your special moments with a talented photographer, we've got you covered. So sit back, relax, and let's dive into the exciting world of wedding planning together.

Key Takeaways

  • Book the venue as soon as possible, considering non-traditional spaces for a unique touch.
  • Find a caterer who can create a delicious menu within your budget, considering dietary restrictions and staffing needs.
  • Choose a photographer and videographer whose style matches your vision, ensuring they can capture the essence of your relationship and create a cherished keepsake.
  • Decide between hiring a DJ or booking a live band for music and entertainment, considering their ability to create an unforgettable atmosphere and provide personalized keepsakes.


The venue's availability is limited, so we need to book it as soon as possible. When it comes to choosing the perfect wedding venue, we want to create a memorable experience that reflects our unique style and personality.  To stay within our budget, we have been exploring some unique venue ideas that offer both intimacy and charm. One tip we found helpful is to consider non-traditional spaces such as art galleries or botanical gardens, which can add a touch of whimsy to our special day. Another suggestion is to transform the venue into our dream wedding setting by incorporating personalized decorations and lighting arrangements.


You'll want to find a caterer who can create a delicious and memorable menu for your big day. When it comes to catering trends, there are plenty of options to consider. From interactive food stations to personalized menus, the possibilities are endless. But we understand that you also have a budget to think about. That's why it's important to explore budget-friendly catering options without compromising on quality. Here are some tips for selecting the perfect caterer:

  1. Do your research: Look for reviews and recommendations from friends or wedding websites.
  2. Schedule tastings: This will help you determine if their food matches your taste and expectations.
  3. Consider dietary restrictions: Ensure that the caterer can accommodate any special dietary needs of your guests.
  4. Ask about staffing: Find out how many staff members they provide based on your guest count.

Elegantly catered food spread at a wedding reception


Consider researching different photographers in your area to find one who aligns with your style and captures the moments you want to cherish forever. Your wedding photos are an essential part of preserving the memories of your special day, so it's crucial to find a wedding photographer whose photography style resonates with you. Here are some key factors to consider when choosing a photographer for your engagement shoot and wedding:

  • Style: Look for a photographer whose style matches your vision. Do you prefer candid shots or more posed portraits? Find someone who can capture the essence of your relationship in a way that feels authentic and reflects your unique personality.
  • Experience: Check out their portfolio and previous work to ensure they have experience shooting weddings similar to yours. This will give you confidence that they can handle any challenges that may arise on the big day.
  • Communication: It's important to have open and clear communication with your photographer. Make sure they understand what moments are most important to you, as well as any specific shots or ideas you have in mind.
  • Album Options: Inquire about the album options available after the wedding. Some photographers offer beautiful custom albums that will allow you to showcase and relive your favorite memories for years to come.


Hiring a videographer is a great way to capture the emotions and special moments of your wedding day. With their creative storytelling skills, they can beautifully capture your love story on film. When choosing the perfect videographer for your big day, consider their ability to create cinematic wedding films that will transport you back to that magical moment. Look for someone who has a keen eye for detail, capturing all the intimate moments and expressions that make your love unique. But it doesn't stop there – the art of editing is crucial in enhancing your wedding video. A skilled videographer knows how to weave together footage, music, and effects to create a truly unforgettable experience. Trust them with this task, and you'll have a cherished keepsake that captures the essence of your love story for years to come.

Bride and Groom posing for a photo overlooking water


When it comes to selecting the perfect music for your wedding, are you torn between hiring a DJ or booking a live band? On one hand, a DJ offers a wide range of music genres and can seamlessly transition between songs, keeping the energy high throughout the night. On the other hand, a live band brings an unmatched level of excitement and interaction with their ability to perform live renditions of your favorite songs. As we weigh these options, we want to ensure that whichever choice we make will create an unforgettable atmosphere for our special day.


Don't forget to book a DJ early for your wedding reception. A DJ can set the tone and create an unforgettable atmosphere for your special day. Here are some important things to consider when hiring a DJ:

  • DJ equipment: Make sure the DJ you choose has high-quality sound equipment that will ensure clear and crisp music throughout the night.
  • DJ pricing: Research different DJs and compare their prices. Remember, cheaper doesn't always mean better, so make sure to find one that offers good value for money.
  • DJ playlist: Discuss your musical preferences with the DJ beforehand. They should be able to create a playlist that reflects your style and keeps you and your guests dancing all night long.

Booking a talented wedding DJ who understands your vision is crucial for a successful reception. So don't wait too long - secure the perfect DJ now!

Live Band

If you want to create an energetic and interactive atmosphere at your wedding reception, consider booking a live band. Not only will they bring a unique and captivating sound to your special day, but they will also engage with your guests in a way that a DJ simply cannot.

With a live band, you have the opportunity to customize your song selection and create a one-of-a-kind playlist that reflects your style as a couple. While DJs offer convenience and versatility, there is something magical about the energy that professional musicians bring to the stage.

Hiring skilled musicians ensures top-notch performances and adds an element of class and sophistication to your celebration. So why settle for pre-recorded music when you can have the real deal?

Bride and Groom surrounded by instruments trying to decide on wedding music

Photo Booth

You should consider booking a photo booth for your wedding to capture fun and candid moments with your guests. It's a fantastic way to add an element of entertainment and create lasting memories. Here are some reasons why a photo booth is a must-have for your special day:

  • Unique backdrops: Photo booths offer a variety of unique backdrops that can match the theme or style of your wedding. From elegant floral designs to rustic barn settings, you can choose the perfect backdrop to enhance the overall aesthetic.
  • Props and accessories: Who doesn't love dressing up and having some fun? Photo booths come equipped with props and accessories like hats, glasses, signs, and more. These playful additions encourage guests to let loose and get creative with their poses.
  • Instant photo prints: One of the best things about photo booths is that they provide instant photo prints. Your guests can take home personalized keepsakes from your wedding day as a reminder of the joyous celebration.

Memorable guestbook alternative: Instead of a traditional guestbook, you can have guests leave their photos in a photo guestbook alongside heartfelt messages. This unique twist adds an interactive element and creates a cherished memento that you can look back on for years to come. A photo booth will undoubtedly bring laughter, excitement, and unforgettable moments to your wedding day. Don't miss out on this opportunity!

Mirror Photo Booth at an Elegant Wedding


Transportation is an important aspect to consider when planning your wedding day. It sets the tone for the entire event and ensures that everyone arrives safely and on time.

When it comes to unique transportation options, think outside the box. Consider renting a vintage car or a horse-drawn carriage for a touch of elegance and romance. If you prefer something more modern, luxury limousines or party buses can accommodate larger groups while still providing a stylish entrance.

To choose the perfect wedding car, keep in mind your theme, budget, and personal preferences. Look for a vehicle that matches your style and adds to the overall aesthetic of your wedding day.

Lastly, if you're looking for budget-friendly transportation ideas, consider using rideshare services or arranging carpools with friends and family members. This not only saves money but also adds an intimate touch as you travel together on this special day.

Wedding Planner

When hiring a wedding planner, it's important to communicate your vision and expectations. Working with a professional who understands your budget management is crucial in making your dream wedding a reality. Here are some key things to consider when hiring a wedding planner:

  • Budget Management: Finding a planner who can help you stay within your budget and find cost-effective solutions is essential.
  • Wedding Theme Ideas: A creative planner who can provide fresh ideas and inspiration for our wedding theme will make the planning process more enjoyable.
  • Day of Coordination: Having someone to handle all the little details on the day of our wedding will allow you to fully enjoy every moment without any stress or worries.

Frequently Asked Questions

How Far in Advance Should I Book a Wedding Planner for My Wedding?

When hiring a wedding planner, it's important to consider timing. Booking a planner six to twelve months in advance allows for ample time to discuss cost breakdowns and take advantage of the many benefits they offer.

What Types of Transportation Options Are Available for Wedding Guests?

Looking to ensure seamless transportation for your wedding guests? Consider options like shuttle services, limousine rentals, and even horse and carriage rides. Locking in these vendors early will guarantee a stress-free experience on your big day.

Can I Customize the Music Playlist for My Wedding Reception?

Most Definitely. This is easily achieved with a DJ but a talented band can potentially provide you with the same option. You want every song to reflect our personalities and create an unforgettable reception experience.

Are There Any Additional Fees for Props at the Photo Booth?

When renting a photo booth for your wedding we included a ton of props free of charge. Signs, glasses, boas, and more. Quite often we hear stories of others who opted for a DIY photo booth and ended up spending more on props backdrop, and printing than expected. 

Will the Photographer and Videographer Work Together Seamlessly to Capture Our Special Day?

We do, our photographers and videographers work seamlessly together. Their coordination ensures every moment is captured beautifully. Their creative collaboration brings your vision to life, making your wedding day truly special.